How to Prepare Content

January 30, 2023
Posted by MissYano

18 Jun

Published: June 18, 2021
Updated: January 30, 2023

Client content requirement

Our primary focus is on design; however, we also offer typing, content creation, and content review/proofreading as out-of-scope services.

Before sending it to us, your content must meet the requirements listed below.

In Microsoft Word format (.docx) without whitespaces or empty line breaks.
Only include content that will be shown on a website.
Content is free of typographical and grammatical mistakes.
Content with detailed labeling (e.g. Title / Subtitle / Description/ etc..)

How to prepare content?

Our services are primarily focused on design; however, typing, content creation, and content review/proofreading are provided as an out-of-scope service.

✅ File format: Word Document
✅ Text must be submitted to the designer exactly how you want it to appear.
✅ Text must be copy / paste ready (can be digitally reproduced) without further preparation required by the designer.
✅ Text is free from any typographic errors or misspellings.
✅ Detailed labeling (e.g. Title / Subtitle / Description/ etc..)

Extra charges (out-of-scope) apply when.. The text supplied to us cannot be picked up and copied digitally, or if it is not delivered in the appropriate format, such as handwritten notes attached as a photo image; text-based visuals, pictures, or photos; text from audio or video files; files that are flattened, locked, or compiled as images and the text can’t be digitally copied, even if they are in PDF/Word format (b.) A request in a manner of asking for ideas, concepts, or a web search of content for your designs (c.) a request to check and correct the provided content for spelling, grammar, and formatting errors.

Proofreading

Proofreading is described as the process of correcting errors to guarantee that there are no flaws that could detract from the published work and that the work seems polished and professional. Before sending it to us, make sure it’s error-free and check for:-

Misspellings (following whichever convention is decided on).
Punctuation & grammar.
Errors in the text.
Overall consistency in spelling, fonts, page numbers, headings, line spacing, and numbers referring to references, contents, and diagram lists, among other things, throughout the work.
Formatting the Word document with Word Styles to ensure consistency across all sections.

a) Check spelling and word choice confusions

Confusions between homophones (e.g. there/they’re/their).
Misuse of definite and indefinite articles (the/a/an).
Misuse of prepositions.

b) Check misplaced punctuation

Missing or misused commas.
Confusion between hyphens, em dashes and en dashes.
Incorrect use of apostrophes.

c) Check stylistic inconsistency

Switching between UK and US conventions.
Inconsistent capitalization of terms or titles.
Inconsistent treatment of numbers.

d) Check formatting issues

Incorrect formatting of quotations and citations.
Inconsistent paragraph indentation and spacing.
Missing or misplaced page numbers, headers and footers.

Source: https://www.scribbr.com/language-rules/what-is-proofreading/

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