For images / documents / videos

Submit project materials

Note: Materials received in multiple versions will be charged per hour. Therefore, please proofread and finalize before submitting.

Image sizes should be controlled before uploading to WordPress. Optimizing images before uploading, using image compression plugins, and setting maximum image dimensions in WordPress will ensure images are scaled properly for your website's design and layout.

1. RENAME ALL FILES

For SEO, the ideal filename is usually:

  • Short
  • Descriptive
  • Keyword-focused
  • Easy to read
  • 3–8 words (roughly 30–60 characters)
  • Replace space with hyphens (-)
  • Use numbers (01234567890) for multiple versions of the same image.
  • No special characters ( !@#$%^&*()+:”><?{}`~=)

Examples:
✅ industrial-gas-detector-calibration.jpg
✅ cms-wordpress-website.jpg
❌ best-professional-affordable-industrial-gas-detector-calibration-services-in-malaysia-2026-final-version-v2.jpg (Too long)

2. resize images

Except for large images, WordPress picture sizes should not exceed 150kb. File size matters when uploading WordPress images. Any large image will slow down your website, which can make users "bounce" away from it. Uploading excessively large photos is pointless.

For Resolution (px)
Company Logo
(.png with transparent background)		 atleast 400px
Blog Posts Featured Image 
(.jpg)		 1200 x 630px
Product Image (.jpg) 1080 x 1080px
Use Canva Template
Background Image (.jpg) 1920 x 1080px
Thumbnail Image (.jpg) 150 x 150px
Favicon (.png) 512 x 512px
Brand List
(.png with transparent background)		 150 x 60px

3. compress images

Compress images using any of these methods.

PNG (with transparent background) below 300KB
JPG below 100KB

Why is renaming and optimizing images necessary? Image compression reduces file size and speeds up image loading for your users. 

  1. Organization and management: Renaming and optimizing images with descriptive and consistent file names can make it easier to organize and manage your image library. This can save time and make it easier to find the images you need for your website or other projects.
  2. Improved SEO: Search engines like Google use the file names and alt tags of images to understand the content of a webpage. By renaming and optimizing images with relevant keywords, you can help improve the SEO of your website and increase the likelihood of your images showing up in search results.
  3. Faster page loading times: Large image files can slow down the loading time of a webpage, which can negatively impact user experience and SEO. Optimizing images by compressing them and reducing their file size can help improve page loading times, which can lead to better user engagement and higher search rankings.
  4. Accessibility: Renaming and optimizing images with descriptive file names and alt tags can make your content more accessible for users with visual impairments who rely on screen readers. This can help improve the accessibility of your website and make it more inclusive for all users.

FOR body copy / CONTENT / text

Submit project materials

Note: Materials received in multiple versions will be charged per hour. Therefore, please proofread and finalize before submitting.

Ensure that the design's content is copy/paste ready to be reproduced with no additional preparation required by the designer.

Acceptable file format: Microsoft Word (.doc, .docx), Google Doc Microsoft Word, Notepad.

ECOMMERCE / WOOCOMMERCE TIPS

  1. Guide to write product description
  2. How to manage products better
  3. Product as Grouped product
  4. Product as Variable product

CHECKLIST

a) Check spelling and word choice confusions

 No confusions between homophones (e.g. there/they’re/their).
 No misuse of definite and indefinite articles (the/a/an).
 No misuse of prepositions.

b) Check misplaced punctuation

 No missing or misused commas.
 No confusion between Em Dashes (—), En Dashes (–) , and Hyphens (-)
 No incorrect use of apostrophes.

c) Check stylistic inconsistency

 Only use one conventions either UK and US, not both.
 No inconsistent capitalization of terms or titles. Use online tool
 No inconsistent treatment of numbers.
No typographical, grammatical mistakes, misspellings and errors in text. Use Quillbot grammar check

d) Check formatting issues

No incorrect formatting of quotations and citations.
No inconsistent font, paragraph indentation and spacing.
 No empty line breaks or whitespaces. Use Online tool
 No missing or misplaced page numbers, headers and footers.